Executive Assistant

Responsibilities

Client facing executive representative of PES – must be professional in person as well as virtual
Acting as the point of contact among executives, employees, clients and other external partners
Managing information flow in a timely and accurate manner
Manage office stock of all supplies
Managing executives’ calendars and set up meetings
Support managers and executives with daily clerical tasks
Plan meetings and take detailed minutes for distribution
Answer phone calls, provide information to callers or connect callers to appropriate people
Make travel arrangements and reservations for senior managers
Compose and type regular correspondence, like invitations and informative material
Develop and maintain a filing system
Create spreadsheets and presentations
Provide statistical and ad hoc reports
Greet and provide general support to visitors
Plan and mange employee events and celebrations
Assist in building move and new building management

Requirements and Skills

Proven work experience as a senior administrative assistant, virtual assistant or executive administrative assistant
In-depth understanding of office management and daily operations
Robust hands-on experience with MS Office
Working knowledge of office equipment, like printers/scanners
Must work independently as well as with a team and be a self-starter.
Excellent verbal and written communication skills
Strong organizational and time-management skills

Ultimately, this position will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Salary Range: $55 – $60k